Procurement Opportunities


Welcome and thank you for your interest in the Yuma County Intergovernmental Public Transportation Authority (YCIPTA). This site is intended for current and prospective vendors who wish to do business with YCIPTA. This page also provides information on YCIPTA contracting and procurement opportunities.

YCIPTA develops and issues solicitations for all goods, inventory items, consultant and professional services, and public works (construction) projects. YCIPTA staff strive to deliver quality service in accordance with the YCIPTA procurement policies and procedures, as well as meeting all State and Federal regulations and be responsive to the needs of our customers whether they are internal or external.

YCIPTA is actively seeking qualified small and minority-owned businesses to participate in YCIPTA contracting opportunities.

YCIPTA receives Federal grants to fund part of its operations, therefore, most of its purchasing is subject to Federal Transit Administration (FTA) regulations. These procurement regulations, as well as many other rules, are contained in the current version of the FTA Master Agreement for Grantees that can be viewed at here. The FTA also publishes a Circular (FTA C 4220.1F) that summarizes only the procurement rules contained in the Master Agreement.

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All proposals and/or bid documents are due per the instructions inside the procurement documents.

YCIPTA Current Contract Opportunities

Title Due Date
 Legal Services RFP  April 15, 2016
   

Please Note: Vendors must have a valid purchase order number or a fully signed agreement with YCIPTA for materials, supplies, equipment or services, as applicable, before delivering such materials, supplies and equipment to YCIPTA or performing such services for YCIPTA. Materials, supplies and equipment delivered or services performed without a purchase order number or a fully signed agreement will not be accepted or paid by YCIPTA.

If you are interested in doing business with National Express, please contact their Operations Manager at (928) 539-7076, ext 103 or email.

Disadvantaged Business Enterprises (DBE)
The Yuma County Intergovernmental Public Transportation Authority (YCIPTA) is committed to the promotion and participation of Disadvantaged Business Enterprises ("DBEs") in its contracting opportunities in compliance with 49 Code of Federal Regulations (CFR) Part 26 requirements. It is YCIPTA's policy to require nondiscrimination based on color, race, sex or national origin in the competition for, award of, and administration of U.S. Department of Transportation-assisted contracts. It is the goal of YCIPTA to promote a "level playing field" on which DBEs can compete fully and fairly for YCIPTA contracting and subcontracting opportunities.

The YCIPTA Transit Director is responsible for agency adherence to the DBE program and policy. The YCIPTA Financial Services Operations Manager is the designated DBE Liaison Officer (DBELO) responsible for the development and implementation of YCIPTA's DBE program as a supporting tenet of the YCIPTA's civil rights and nondiscrimination programs.

YCIPTA encourages qualified women and/or minority-owned small businesses to consider completing the application and review process required for certification as a DBE. Information on the certification process and its requirements may be obtained from the Arizona Department of Transportation Civil Rights/DBE website.

Bidders for YCIPTA contracts are also encouraged to utilize the Arizona Unified Certification Program (AUCP) database located here which can help identify ready, willing and able DBE firms who may be able to participate as subcontractors in YCIPTA's bidding process. The level of participation by qualified DBEs in YCIPTA's contracting will be expressed in bid documents as the DBE Availability Advisory Percentage, where applicable. This is intended not as a condition of award but as an estimate by YCIPTA of the potential for participation by DBEs in the contract. The details of this advisory estimate are found in the bid documents publicizing new contracting opportunities.

Download YCIPTA's DBE Program

 

Download YCIPTA's DBE Goal

Download YCIPTA's Small Business Enterprise Policy

 

Protest Procedures
The Yuma County Intergovernmental Public Transportation Authority (YCIPTA) is committed to the fair procurement of all goods, services and materials in accordance with Federal regulations. Should a vendor feel that a procurement opportunity was not conducted fairly, please review the attached protest procedures. Detailed protest requirements are shown in each bid document listed under current contract opportunities listed above.

Download YCIPTA's Protest Procedures

Surplus Equipment
The Yuma County Intergovernmental Public Transportation Authority (YCIPTA) has surplus items available for purchase. Please visit our eBay site for details on purchasing various surplus property. All proceeds are used to fund public transportation services in Yuma County.

YCIPTA sells various surplus items that are no longer needed for the transit system. We recommend that prospective buyers make on-site inspections prior to the finalization of a sale.

YCIPTA Surplus Items Available here at: http://myworld.ebay.com/ycipta

Unless specified, all sales are made on an "AS IS - WHERE IS" basis - F.O.B. site and all material is subject to prior sale.

All sales are final. No refunds. No returns.

Refer to the Sales Terms and Conditions below for purchasing surplus materials and property. We will consider all reasonable offers. Please submit your offers in U.S. dollars.

Special Terms and Conditions: The sale of surplus property by Yuma County Intergovernmental Public Transportation Authority, otherwise referred to herein as "YCIPTA" is subject to the following terms and conditions.

Condition of property: All property listed herein is offered for sale "as is" and "where-is" and without recourse against YCIPTA. YCIPTA makes no guaranty, warranty or representation, expressed or implied, as to the kind, character, quality or size of any of the property and no claim will be considered for allowance or adjustment or for rescission of the sale based upon failure of the property to correspond with the standard expected.

Consideration of offers: YCIPTA reserves the right to accept all or part of any offer contained in any offer received, to decline to accept any offer and to sell and/or dispose of the material offered for sale in this specification as deemed to be in the best interest of YCIPTA.

Basis for award: YCIPTA will award material to the highest responsive, responsible bidder whose bid is determined to be most advantageous to YCIPTA.

Offer guarantee: The Offerer agrees that (1) the offer will not be withdrawn within the time specified for acceptance and will during the time remain firm and irrevocable, and (2) the Offerer will pay to YCIPTA the purchase price of the property in accordance with the offer accepted. If, after the award, the Purchaser fails to pay the purchase price, fails to remove the material and/or otherwise fails to perform any of his or her obligations within the time frame specified, all rights, title, and interest in the material hereunder will be forfeited.

Acceptance or rejection of bids/proposals: YCIPTA reserves the right to accept or reject any or all bids/proposals on any or all items within 60 days after the date set for the opening of bids/proposals.

Payment: Payment is to be made in the form of a cash, credit card (via Pay Pal), check or postal money order made payable to " YCIPTA ". The payment must be made within 10 days of offer acceptance and must be received in full in advance of, or at the time of pick-up, before the property will be released to the Purchaser. Payments should be forwarded to:

Shelly Kreger, Financial Services Operations Manager, YCIPTA, 2715 East 14th Street, Yuma, AZ 85365-1900.

Removal of property: Payment must be made within 10 days of offer acceptance and payment must be received by YCIPTA before material can be removed. The Purchaser or his agent must remove the property within 30 days. Purchaser shall remove the property at his expense or pay the expense of third party shipment. YCIPTA additionally reserves the right to award the material to the next highest bidder if material is not removed and/or payment is not made in a timely fashion.

Disputes: Except as otherwise specified herein, all questions of fact involved in disputes arising from this sale shall be decided by the Transit Director, YCIPTA, whose decision on said facts shall be final and conclusive upon the practices hereto.

Liability: The purchaser shall be solely responsible for all injuries to persons or damage to property occurring on account of, or in connection with any work performed hereunder on the premises of YCIPTA and shall indemnify and save harmless YCIPTA from and against liability, loss, and expense (including but not limited to loss and expense because of liability for the payment of Worker's Compensation, arising out of such injuries (including death) to persons (including, but not limited to employees of YCIPTA and the Purchaser), or damage to property (including but not limited to property of the Purchaser) occurring on account of, or in connection with any work of the actual causes of the accident. The liability of the Purchaser under this contract is absolute and is not dependent upon any question of negligence on the part of the Purchaser, or on the part of YCIPTA or their respective agents, employees, servants or contractors.

Assumption of liability and risk: It is understood by the Purchaser that anytime they, their agents, servants or employees enter upon the property of YCIPTA, that they assume the liability and risks identified under Liability, above.


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